Free Delivery Note Generator — Send Goods With a Clear Paper Trail

How to Make a Delivery Note in 3 Steps

1. 1

   Your business

   Add your company name, address, phone and logo once. They are remembered in this browser, so the next note starts ready.

2. 2

   Customer and goods

   Choose who receives the shipment, then type each item with its quantity. Price fields are hidden for this document type, and units such as pcs, cartons or kg can be added in the full editor.

3. 3

   Design and download

   Pick a template and a colour, set the delivery date and the order number, then create a PDF, an Excel sheet or a printout, or share it on WhatsApp or by email.

What This Delivery Note Template Includes

• A running number Each note is numbered in its own series, such as DN-2026-0001, separate from your invoices.
• Sender and receiver Your business under From and the customer under Deliver to, with a separate drop-off address when the goods go somewhere else, such as a branch or a building site.
• Order number A reference field labelled Order no., for the customer’s purchase order or your own sales order number.
• Delivery date The date the goods leave or are due to arrive, printed in the header.
• Item lines Description, quantity and unit for every line. No unit price, tax or total is shown.
• Notes and sign-off Handling instructions in the notes, plus a drawn signature, a company stamp and a signatory name if you want them.

Write descriptions the receiver can check by eye: size, colour, model or batch, and the unit you counted in. “10 cartons of 24” is clearer than “240”.

Using the Note as Proof of Delivery

Print two copies. The driver hands one to the customer and brings the other back signed, with the receiver’s name and the date written beside the signature. If something is missing or damaged, the receiver writes it on that copy before signing. That signed sheet is your proof that the goods arrived, and it settles most later arguments about what was delivered.

You can change the caption under the signature line in the editor, for example to Received by, so the printed copy tells the receiver where to sign. For deliveries split over several trips, make one note per trip and mention the earlier note numbers in the notes field.

Keep the signed copies in the same order as the note numbers. When a customer queries an invoice weeks later, a numbered, signed note is far quicker to find than a photo in someone’s phone.

What This Tool Does Not Do

This is a document maker, not a delivery or stock system. It does not track drivers, reduce stock, collect e-signatures or send anything on its own. Notes are saved only in this browser, so export a JSON backup from the editor menu if you need a copy elsewhere.